13 Free Press Release Templates & Examples for Any Occasion (in Microsoft Word & .pdf Format)

We’ve prepared 13 free press release templates & examples created with Prowly’s Press Release Creator that you can use and download – and learn how to target different audiences. All you have to do is fill in the blanks.

Each press release template is compatible with Microsoft Word, just click “Download as .docx” at the bottom of each template.

13 Sample Press Release Templates and Examples

  1. New Product Press Release Template
  2. Event Press Release Template
  3. Music Press Release Template
  4. New Book Announcement Press Release Template
  5. Product Update Press Release Template
  6. New Hire Press Release Template
  7. Resignation Announcement Press Release Template
  8. New Location Opening Press Release Template
  9. New Partnership Announcement Press Release Template
  10. Rebranding Press Release Template
  11. Award Winner Announcement Press Release Template
  12. Statement/Declaration Press Release Template
  13. Sports Announcement Press Release Template

Regardless of what you’re writing about – every press release format should contain:

  • Headline – a taster of what you can expect.
  • Lead – a brief overview of the story, including answers to the questions: Who? What? When? Why? With what effect?
  • Body – an explanation of the information provided earlier in the lead, starting from the most newsworthy info to other less important, background info.
  • Dateline – to confirm that you’re providing the most up-to-date information.
  • Company info – a short paragraph about your company to help journalists understand the nature of the business and make writing about it easier.
  • Media contact information – author or company’s/agency’s contact information.

New Product Press Release Template

New Product Press Release Template
New Product Press Release Template

Why is it worth writing about this particular product? How will it contribute to the consumers’ lives? What makes it different from other products? Can you somehow compare it to the products offered by your competitors? Try to avoid statements like, “we’re happy to announce/inform,” “we have the honor to present,” etc. Focus on specifics. Read more about creating an effective press release in our new product press release guide.

Event Announcement Press Release Template

Event Press Release Template
Event Press Release Template

Real-world press release example:
VMWareBulgaria: Upcoming events & networking opportunities in May

Accuracy is extremely important here—don’t forget to include the event’s name, venue, organizer. If you invited experts to speak at your event, provide a brief description of their profiles. When planning their presence at various conferences, journalists want to know ahead of time who they will be talking to and about what.

If you intend on sending out invitations, make sure journalists know when and where they should RSVP. Don’t just throw the event’s title and a link to its Facebook page in your release—it’s extremely bad practice. If you’re writing about a past event, make sure you include quality photos (captioned with the photographer’s name).

Note: try not to jam the journalist’s inbox with files that are too large. You can use tools to help you compress these files or refer the readers to your online newsroom where they can view all the images and download the ones they select in their original size. For more information, check out our in-depth guide on writing a press release for an event.

Music Press Release Template

Music Press Release Template
Music Press Release Template

Use this free press release template whenever you want to tell the world about a new album or single release or a new gig coming up. Add a teaser to your press release—it’s possible when you’re publishing your news online! All you have to do is embed a SoundCloud or YT code into your story. Also, mention the genre your album fits into.

Don’t forget to include a brief note about the artist and what links them to your brand. If there are partners involved in the project (e.g. artistic patronage), make sure you mention them, too. Journalists will also appreciate some quotes, images, or cover design. Some excerpts from reviews of an album/concert will be welcome, too.

New Book Announcement Press Release Template

Book Press Release Template
Book Press Release Template

New book releases are generally similar to music album releases, but experts on the subject frequently recommend adding something extra to such a press release: an excerpt from the book, quotes from the latest reviews, info on the writer’s conference, the author’s bio, or a list of past publications or awards.

Product Update Press Release Template

Product Update Press Release Template
Product Update Press Release Template

Real-world press release example:
Community Eye Center: Community Eye Center Improves Web Accessibility

You’re just about to update your service with a cool new feature or refresh your products and want everyone to know about it? Tell them what has changed and why with this free press release template.

Explain why it’ll be a change for the better—make sure the reader is absolutely certain that the update you’re about to implement isn’t going to be just another complication. Consider presenting such a comparison/summary in the form of a table.

If this press release is addressed to users and not the media, it should include the contact details of people in charge of customer support, just in case they have some extra questions. Tutorial videos will also be great to guide the users through the most important changes.

New Hire Press Release Template

New Hire Press Release Template
New Hire Press Release Template

So you just hired new talent and you’re wondering how to inform the media of this fact and secure as many publications on this subject as possible? Check out our dedicated new hire press release guide and examples and the template above make sure you include all important elements in your release.

Resignation Announcement Press Release Template

Resignation Press Release Template
Resignation Press Release Template

Leaving the company—especially when the person concerned is a public persona—is always an interesting topic for the media.

It’s worth mentioning whether a particular news story was embargoed or restricted or whether we are sending it out as an exclusive piece.

State the reason for leaving, include information on who will replace this person, and/or add a quote from your CEO or the expert who’s left.

New Location Opening Press Release Template

New Location Press Release Template
New Location Press Release Template

New office = new you? Make sure the world knows about it with this free press release template! Add a few photographs from the opening or team building event, a making-of or a short video of one of your teammates showing the viewers around the new space.

It’s also a good idea to include a map with directions that works both on mobile and desktop along with opening hours. Especially if you’re sending out an invitation instead of a cover story from the grand opening event.

Adding a short bio of the company’s founder(s) and a brief note about the company is a standard worth keeping in mind.

New Partnership Announcement Press Release Template

New Partnership Press Release Template
New Partnership Press Release Template

Use this free press release template whenever you start collaborating with a brand that’s important to your business.

Write about your mutual commitments, describe the project you will be working on together, add logos of both companies, graphics relating to your cooperation, contact details of people in charge of communication in both companies.

Make sure to mention how long this partnership is to last!

Rebranding Press Release Template

Rebranding Press Release Template
Rebranding Press Release Template

The most important question you must ask yourself if you’re undergoing a rebranding process is whether or not it will result in completely changing your target group. If so, it’s advisable to rethink your messages. What used to matter to your audiences could have lost its significance.

But no matter what the answer is, your press release should include the following information:

  • An eye-catching headline
  • A brief description of your organization/business, including:
    • rebranding changes that are about to take place
    • a specific date when the changes will take effect
    • reason for undergoing the process, the impact of rebranding (packaging, logos, identity, design, advertising)
    • niche, mission, operations
    • products/services
  • A quote from a stakeholder (the CEO, board member)
  • A relevant photograph (company logo, office building, etc.)
  • Link to the company’s website
  • Release date
  • Dateline
  • Boilerplate—a short paragraph about the company
  • Contact info (contact person, company address, phone)

Award Winner Announcement Press Release Template

Award Press Release Template
Award Press Release Template

It’s your day of celebration—a moment when you tell the world that you’re the best at something. And there are at least several ways for you to do it.

The official one; where you focus on a catchy headline and lead, plus a body which will include information such as what type of award it is, who is presenting it and in what category, which competition edition it is, whether it’s gold, silver or bronze, what you are getting it for.

Or, you can use a more engaging social media press release where you can use GIFs, social media posts, links to other press releases, emojis, videos, and other multimedia.

Statement/Declaration Press Release Template

Statement Press Release Template
Statement Press Release Template

Real-world press release example:
Texton: TRADING STATEMENT

The most lifeless and official form. It is a decisive, often written, presentation of your position or beliefs. Most common statements include a statement of no criminal records, a declaration from the party at fault for a collision/accident or a declaration of will.

Resignation from services also comes in the form of a statement/declaration. It must be short and to-the-point. There is no place for elaborate style and getting creative here. Oh, and one more thing—a press statement is not the same as a press release.

Sports Announcement Press Release Template

Sport Press Release Template
Sport Press Release Template

New players, changes in the prices of tickets, victory/failure announcements, training camps, medals, playoff start dates, new tournament or team sponsors—these are examples of news topics sports audiences will be most interested in.

This is also what sports journalists expect. You can give them such stories in a visually attractive form and simple (in terms of UX) layout like in the included free press release template above.

You’ve got your press release – how do you send it for the best results?

You’ve selected the right fill-in-the-blanks press release template and have the news release written down. It’s time to let the world know about it. Here are several universal rules that work just fine in every case:

  • Adjust your message to the target group and carefully select the addressees of your mailing—if you’ve tagged your contacts or grouped them by sector/topic, you’re all good!
  • Before you hit the send button, double-check if the contacts in your database are up-to-date—there’s no point in lowering your open rates.
  • If there are journalists with whom you have a good relationship or ones that you particularly care about, send them your press release ahead of time or with some additional materials attached (e.g. a quote, data) that no one else will get.
  • Add some multimedia to your press release using a link—this way, journalists get a title, lead, and link where they can find the whole text with images and graphics. It’s helpful, especially because such emails don’t take up too much space and you can always come back to the news later.
  • If you have to send out some materials when you’re not sitting in front of your computer, plan your mailing ahead of time. Just make sure your client or boss approve the final version of your story.