Even if thereβs still plenty of time until the hot music festivals start, concert press releases are already being published, allowing fans ample time to prepare.
Find out what these announcements really bring to the stage. Learn how to craft attention-grabbing releases from the right words to perfect timing.
Looking to create a concert press release?
Use Prowly's AI press release generator or templates that you can use for free to easily create your own in a format that journalists expect to receive.
Prowly also lets you find relevant journalists and send out your press release to them directly from the platform.
What is a concert press release
In short, concert press releases are written statements distributed to the media and the public to promote and provide information about an upcoming musical event.
They serve as a communication tool for artists or event organizers to generate interest and provide coverage for a performance or tour.
Why write a concert press release
Well, the reasons vary, and here are just a few of them:
- To generate publicity. By sharing details with the media via a press release, the chances of getting coverage, interviews, and mentions are higher!
- To let the fans know. Concerts without an audience cannot exist. So it is obligatory to let people know about the upcoming gig. Press releases are a good way to do so.
- To ensure media coverage. Journalists and media outlets often rely on press releases for information when covering events. A well-structured release increases the chances of getting published in magazines or online media.
- To attract sponsors. Press releases can attract potential sponsors and partnerships. Highlight an event's potential and value to make it irresistible for businesses to sponsor.
How to write a press release for a concert
The first thing is non-negotiable - tailor the press release to the preferences and interests of your target audience. What comes next?
Ensure that the crucial details are presented prominently. There are a lot of concerts in PR to be announced, so be as informative as you can.
You can learn all these basics to create a well-crafted press release from this guide. But today, we'll master specifically the art of concert announcement press releases.
Let's start with the six particular press release guidelines with examples.
#1 A catchy headline and a compelling lead sentence
As always, to catch the attention of your audience you need to think about the headline or leading sentence. They are like the business cards of your release and any well-written press release sample proves it right.
Stick to these rules when creating a title and lead:
π Keep your lead short and sweet. It's like a sample press release for a concert β a sneak peek of the whole text, with key messages in a nutshell.
π Remember about the 5W's Rule (who, what, when, where, why, and/or how). By covering all the Ws, you can be sure your press release hits all the essentials.
#2 The dateline
This section should be ultra short. It refers to the line at the beginning of your press release that indicates where and when the information should be reported.
#3 Adding quotes from the artists/musicians
Some press release samples include artists' quotes. It is a nice touch and appeals to the audience's connection with the musician. With Prowly you can add these small but highly relevant details in a few clicks.
Pro Tip: Offer journalists exclusive content, such as quotes from interviews with the artists or behind-the-scenes footage. This can increase your press release media coverage.
#4 Adding visuals and assets
Even though concerts are all about sound, when it comes to concert press release templates, most of them include visuals. And it's a very good angle.
Pick photos of the artist or teaser videos to make your press release more captivating. With Prowly, you can add visuals from sources like YouTube or Instagram (and more) to your press release with a single click.
Pro Tip: Be careful with your photo/video credits. Always double-check to be sure you can use them in your press release and how exactly you should tag the author.
#5 Bio and media contact information
It is crucial to let both your audience and the journalists know what the best way to contact you is.
Provide a press release author bio with any relevant contact details (email, phone number, social media). Don't forget to add a website address to your press release.
#6 Highlight key details: time, place and tickets
A well-written concert announcement press release should provide comprehensive information about the gig.
This means:
β the date,
β the time,
β the place.
Don't forget about tickets β prices, availability, and how to purchase them.
Pro Tip: Inform people about presale tickets, detailing how and when to purchase them. Additionally, consider including information about how many tickets are available in your press release.
And if youβre crafting a press release not for a concert, but a music press release, check out this guide with seven examples of amazing music press releases to get inspired.
What to include in a concert press release?
There are some crucial and obligatory parts in a press release you should cover to fulfill its purpose. Here they are:
Details to cover
- Tailor your content: Once again - by tailoring your content to a location, you can grab the attention of the regional media. Talk about the city's culture, highlight the venue's uniqueness, and mention some curios.
- Social media promotion: Mix social media handles, throw in some official event hashtags, and give a shout-out to sharing! By getting people involved on social media, you'll boost your press releaseβs reach and make your promo efforts way more impactful.
- Highlight uniqueness: If the concert has some unusual things planned, like guest appearances, special performances, etc., make sure everyone knows about it! Put the spotlight on these distinctive features and add that extra touch of excitement.
- Spotlight timeliness: Don't wait! Being timely is super important in the world of entertainment PR. This applies to any kind of event press release: album press release, tour press release, press release for festival, etc. The earlier the better!
Concert press release examples
Let's see firsthand examples of press releases that are worth following. Aleksandra Kubicka, Prowlyβs PR Evangelist, chose two concert press releases that both stand out from the crowd - and attract crowds.
#1 Concert press release example
Press release by an entertainment company, the producer of the concerts:
What we love about this example of a press release
In the words of Aleksandra Kubicka, Prowly's PR Evangelist:
π Itβs announcing the concerts of a European artist starting her tour across the US β the press release is widely targeted to all US media, providing a global context of the tour and framing her achievements and awards.
π Has a strong focus on ticket sales β all info about pre-sales and other important dates, with links right in the first paragraphs.
#2 Concert announcement press release example
Press release from a concert venue, a cultural center:
What we love about this press release event announcement
In the words of Aleksandra Kubicka:
π Storytelling! Itβs an engaging way to present the artists and the concept behind this special performance.
π The addition of a paragraph with an artist review from a renowned music magazine, written in a very evocative, pictorial way.
π Itβs full of additional links and materials, 3 pages long β but with a clear structure, easy to skim.
π It also introduces other interesting events and a concert coming later this year.
Concert press release templates
Using a concert press release sample as your benchmark or using ready-made press release templates can speed up your work significantly.
No matter if you are writing a charity concert press release or want to let the fanbase know about an additional concert date in their town, Prowly's got you covered!
Ready to craft a music press release? Use one of the convenient templates to kickstart the process! Simply plug in your details and you are ready to go.
Create a concert press release with AI
AI-powered tools for PR can help you create high-quality press release drafts, provide advanced editing suggestions, and even recommend who to send your press release to.
While it's worth knowing how to create an effective press release from scratch, using tools can help speed up the process and ensure you've ticked all the boxes regarding the format and content that journalists expect to receive.
Read more: Mastering AI Press Releases: Comprehensive Guide to Writing and Sending + Practical Examples
Hereβs how to create (and send) a concert press release using a tool like Prowlyβs AI-powered Press Release Generator.
Step 1: Enter basic details about your press release
- Start the process by entering the type of your press release.
- Once you select the type, Prowly's AI will ask you to pick your target audience. There are predefined options, such as industry players, customers, or local communities, but you can also add your own.
- Choose the language of your press release draft.
Step 2: Enter key messages of your concert press release
Here, you'll want to be as specific as possible and ensure that whatever you choose is the most relevant information about your concert announcement.
You can use the list of questions provided in the "How to write" section of this guide to help you get started.
Here are three examples of key messages that you can provide for your concert press release:
- Artist and Headliner: Clearly state the name of the main artist or band performing, as well as any supporting acts. Highlight their popularity, achievements, or recent releases to generate excitement.
- Venue and Date: Provide the specific location and date of the concert. Include any additional details about the venue, such as its capacity or unique features.
- Ticket Information and Sales: Share information about ticket prices, availability, and where to purchase them. You can also include any special offers or promotions.
Step 3: Answer the follow-up questions
Once youβve entered the basic information about your concert press release, Prowlyβs AI will ask you more in-depth questions designed to mirror a natural conversation with the journalists youβre targeting.
Youβll receive ten questions tailored specifically to the content you shared earlier. This will complete your press release draft and reduce the need to answer many follow-up questions from the person you're pitching to.
Step 4: Customize and edit the press release draft
Whether you've generated a press release draft or written it yourself, you can adjust header font styles, fine-tune the content just like you would in a regular text editor, adjust your press release length, and cater it into a format you're happy with.
An AI Assistant trained in PR writing best practices reviews the draft and suggests improvements based on 11 key criteria, indicating exactly where to edit.
Step 5: Get contact recommendations for your press release
Prowlyβs AI will start suggesting journalists you can pitch to based on the keywords found in your press release.
As long as you have contact information for the people you want to pitch to, you can always do deeper work and find out what kind of concerts they've covered before, or what they're currently writing about.
Three tips to get more coverage for your concert
To get a buzz going around your gig, the concert announcement press release has to reach the right people. Sounds easier said than done? Then this is a good moment to consider using the help of AI.
1οΈβ£ Use a good-quality media database
For your music press release, use a solution you can rely on in terms of quality and a high number of contacts.
Using AI-based tools allows you to save time and reach those who may truly be interested in your press release.
For example, Prowly offers over 1 million contacts, including the up-to-date contacts of over 7 500 journalists and nearly 6,000 media outlets who write about music and music-related topics β and thatβs only in the United States.
Pro Tip: If youβre sharing industry-specific news, like concert press releases, look for journalists who have covered similar topics in the past.
2οΈβ£ Get covered in the local press
The local press has power.
If you want to leverage it and get the best benefit from Prowly, go to the Media Database and filter contacts based on country/location. By tailoring your press release based on location, you can optimize your media engagement strategy for maximum impact within specific regions.
P.S. Learn more about pitching tactics from the "How to Send a Press Release via email" guide.
3οΈβ£ Let AI draft your pitch
After completing your press release, head to the "Emails" section in Prowly.
Choose recipients, attach or embed your press release, and either manually craft your pitch or let Prowly's AI generate a preliminary email with four key messages in bullet points for enhanced readability.
If you want to learn more about using AI's potential while writing and pitching your press releases check out this press release guide and let Prowly's AI help you in your everyday tasks.
π‘Are you seeking more exposure for your press release? Explore these 10 ideas on how to effectively promote a press release.
Conclusions
Crafting a concert press release is vital for effective event communication, offering benefits such as media coverage and audience engagement.
Creating a press release with dedicated tools is a good way to streamline the process and maximize your impact, so why not take full advantage?
