How to Use an AI Press Release Generator for the Best Results

Table of contents

Find out how to maximize AI technology’s potential in the ever-evolving public relations landscape. Having a new tool is great – but do you know what features to prioritize and focus on?

Let’s dive deeper into how to use AI to write press releases effectively.

What is an AI press release generator?

An AI press release generator is a tool that helps you overcome writer’s block, brainstorm story angles, and tailor your content to a specific audience using natural language processing (NLP) and machine learning algorithms.

What is a press release creator?

A press release creator is a software tool that simplifies the process of writing, formatting, and distributing press releases. It reduces the need for a dedicated press release writer and instead helps PR specialists overcome writer’s block, speed up the process of press release creation, and craft engaging content.

AI press release generator vs. press release creator

When writing press releases with AI, you’ll end up with a draft – something that is meant to be polished, fact-checked, and put through human review. The benefit of this is that it speeds up the process by helping you brainstorm angles you might not have thought of, overcome writer’s block, and ensure consistency within the text.

A press release creator is just that – a place where you can make press releases from scratch, using your own material (in this case, an AI-generated press release). This is where you change the font, add images, make the text readable, double-check for typos, and so on.

And if you’re looking for more AI tools, we have prepared two lists that cover the best AI solutions for PR pros and marketers.

How can AI press release generators help PRs?

AI-generated press releases streamline the PR workflow, eliminating the need to switch between tools and tabs while enhancing overall quality. What’s more? With Prowly’s AI you can seamlessly draft press releases, get journalist contact suggestions, and send pitches – all in one single platform.

By the way, here’s a list of top journalists who write about AI if you’re looking for one.

Overcoming writer’s block

Dealing with writer’s block can be a real challenge, even when you’re trying to generate press releases using AI.

The good news is, this technology can be your best friend in these situations – no wonder over 60% of PRs are happy about using AI in their daily tasks. So if you ever find yourself staring at a blank screen, unsure of where to start, you can always let AI do the heavy lifting.

Some in-house teams or agencies hire press release writers dedicated to doing just that – creating press releases. However, a generative press release tool can replace not only costly press release writers, but also help you overcome writer’s block by providing you with interesting and engaging angles for your story.

Highlighting key messages

With Prowly’s AI, you can be sure that the essential information is easily noticeable, making it more likely to catch the attention of journalists.

The process of identifying and emphasizing key messages is simple. Additionally, you can select the one that is most important to you and transform it into a quote.

In such a crowded media landscape, features like these are essential for increasing the visibility and impact of your brand’s news and announcements, ultimately helping you stand out and land coverage.

Creating engaging content

So you’ve got a story to tell, now what?

Many public relations specialists say that the story their stakeholders want them to publish is not as compelling or interesting as it could be, especially to get the coverage they expect. A full press release should contain many different elements and drive others to want to read it from beginning to end.

With an AI generator, you’ll get fresh ideas and the hooks you need to keep your readers going. This is mainly due to the valuable tool Prowly’s AI provides, which asks up to 10 top questions from journalists during the creation process. It all falls into a perfectly crafted narrative that evokes emotion, inspires, and entertains.

Keeping the right voice and tone

Maintaining the right voice and tone is difficult. Making it consistent throughout an entire piece? Even more difficult! Prowly’s press release generator helps you adjust the tone and voice of your message and keep it consistent from start to finish, so that the press release can reflect your brand’s identity and communication strategy.

How to use AI to generate a press release draft?

Learn how to create press releases in no time using a press release generator. Just input key details and let technology do all the writing (no outsourced press release writer or ChatGPT needed!).

Step 1: Enter basic details about your pitch

First, start off drafting your press release by entering the basic details of your pitch.

While different press release generator tools might have different workflows, what Prowly’s AI has mirrors exactly what anyone who works in public relations would begin with.

To get AI-generated content, first select the type of your press release. You can choose from CSR, new hire, product launch, announcement, survey or report, or another type you want to send out.

Then, you get to select your desired audience, choosing from either predefined options or your own. Once that’s ready, select the language you want it to be written in.

For each press release, Prowly’s AI needs three key messages you’d like to convey. Essentially, this step is easy, but crucial – depending on the information given, Prowly’s AI will give you questions to answer (head on over to the next step for more details).

Step 2: Answer relevant questions

Ever wondered if your digital press release answers all the questions journalists might want to ask?

Check this out – based on what you’ve selected and written in Step 1, you’ll now be prompted with 10 follow-up, in-depth questions. You don’t have to answer all of them, but the more detailed you can be, the better press release you’ll get in the end.

Step 3: Set tone and voice

Who’s your audience? Are they investors, who tend to prefer more formal language? Or are you talking to the younger generation and want it to keep things casual?

Whatever it may be, choosing voice and tone is a vital step that ensures your message reaches its full potential and effectively conveys your intent.

Step 4: Customize and edit the press release draft

The State of PR 2023 revealed the biggest threat that PRs see for their industry: manipulation and fake news.

Technology can’t replace humans – although we’ve seen the craze where people were afraid AI would take their jobs, this is unlikely to happen in the sphere of public relations. This is why it’s crucial you look over the generated press release and refine it to perfection.

Are you using concrete data to add credibility to your press release? Is your quote the best it could be? Did you remember to include all of your contact information so journalists can contact you in the way they prefer?

Additionally, always remember the “Five Ws”– what, when, who, where, and why.

How to get the most out of your AI-powered press release?

Add your own target audience

Couldn’t find what you were looking for in the predefined options?

A stellar press release generator should give you the possibility to select your perfect audience. By doing so, you’re ensuring your press release is more relevant, tailoring the message to specific demographics or interest groups most interested in your news.

This not only improves the chances of capturing the attention of the right audience but also directly translates to the overall effectiveness of your PR campaign.

Write detailed key messages

This way, you’ll extract the maximum value of your press release generator.

AI will take these insights and focus on the exact message that needs to be conveyed, making sure to focus on the most crucial points. This not only streamlines the press release process but also guarantees the intended impact, offering a highly targeted approach.

Select quotes instantly

Next to each key message, you’ll find an option that allows you to select it and turn it into a quote. This will ensure that the most important information you highlight will match the quote you want to use while staying eye-catching and relevant.

Don’t skip the extra questions

Prowly’s press release creator offers a unique feature. You provide us with basic information and key messages, and AI generates 10 insightful questions that a journalist might typically ask. By answering them, you can ensure that the final press release is of the highest quality, rich with facts, figures, and relevant proof points that align with the entire story.

Plus, it will help you uncover new aspects and details that you may not have initially considered, making the messaging more comprehensive and compelling. Because of this conversational interface, it’s easy to create a press release and turn it into a collaborative journey, aligning your narrative with journalists’ expectations.

The benefit? Easily increase the likelihood of media coverage and the success of PR campaigns.

Finalize your press release

Main message? It’s there. Supporting quote? Check. Wrap up your press release with these few helpful tips.

Step 1: Look for mistakes

Having a second pair of eyes is great. Even if you’ve spent a considerable amount of time looking your release over for spelling mistakes or consistency errors, sending your press releases to someone else before publishing is the best thing you can do to catch things you might have missed.

Knock out spelling, grammar, and punctuation errors. Make sure all the data and facts presented are accurate and up-to-date. Check if it’s visually pleasing and easy to read.

Step 2: Add a human touch

Review your press release and see if it appeals to people’s emotions. Storytelling is a powerful tool and knowing how to tell the story of your brand may make or break the success of your sendout.

Use conversational language to make it more accessible while highlighting personal experiences and human values. If your press release covers a sensitive topic, remember to express empathy and understanding.

Step 3: Polish it

Polishing a press release is crucial to ensuring it’s well-written, error-free, and communicates your message effectively.

If you’re calling someone Suzy in one paragraph, don’t call them Suzanne in the next. Make sure the headline matches the subheadline. Review the entire text again for consistent structure and logical flow.

AI-generated press release draft examples

Learn more about writing press releases and pitching them with AI from our second guide, which will walk you through each process.

How to use an AI press release generator ethically?

Maintaining transparency and trust in your communications is essential in creating press releases with the use of AI. Here are three useful tips to keep in mind, along with general PR Council Guidelines:

Adhere to data privacy rules

If your press release contains personal or sensitive data, be mindful of privacy regulations, especially those that are geographically mandated, such as GDPR. If needed, get proper consent and handle the data you have in accordance with the law.

Check for accuracy

Ever heard of the lawyer who wrote motions using cases that were made up and generated by AI? Human review is always needed, and even if whatever the press release generator spits out sounds credible and true, always perform fact-checking on your own just to be on the safe side.

Prioritize diversity

AI is known to undermine voices of underrepresented communities as well as blatantly generate content that may discriminate against others. Without accurate prompts and again, human fact-checking, you may risk a communication crisis if you don’t take this into consideration when writing your press releases.

You can learn all about introducing AI to your PR agency ethically from this article.

Streamline your press release creation process

Using AI technology in the press release creation process gives public relations professionals an opportunity to reduce the time they spend on writing press releases, overcome writer’s block, maintain voice and tone consistency, and generally improve their entire workflow as a whole.

Although there are several things to take into consideration, such as ethical guidelines and the need for human review, you can now create a generative AI press release in less time with more engaging information, resulting in an overwhelmingly increased chance of securing impactful coverage.