{"id":16561,"date":"2024-05-13T14:56:00","date_gmt":"2024-05-13T14:56:00","guid":{"rendered":"https:\/\/prowly.com\/magazine\/?p=16561"},"modified":"2024-07-29T15:38:21","modified_gmt":"2024-07-29T15:38:21","slug":"outreach-email-templates","status":"publish","type":"post","link":"https:\/\/prowly.com\/magazine\/outreach-email-templates\/","title":{"rendered":"Effective PR Outreach Emails: Templates and Examples"},"content":{"rendered":"\n<p>Whether you want to boost your brand visibility, earn powerful backlinks or get the word out about a new product release, media coverage is the best way to get your company noticed. Unfortunately, though, getting the attention you deserve isn\u2019t as simple as it might seem.&nbsp;<\/p>\n\n\n\n<p><strong>Successfully <a href=\"https:\/\/prowly.com\/magazine\/how-to-get-media-coverage\/\">gaining publicity<\/a> takes time, hard work, and careful planning. <\/strong>This article will teach you everything you need to know about crafting the perfect media outreach email template to land coverage, highlighting the key things you\u2019ll need to do and a few examples of the best outreach email templates to get started.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a data-type=\"internal\" data-id=\"#howto\" href=\"#howto\">How to write a media pitch<\/a> <\/strong><\/li>\n\n\n\n<li><strong><a data-type=\"internal\" data-id=\"#templates\" href=\"#templates\">Using outreach email templates<\/a> <\/strong>\n<ul class=\"wp-block-list\">\n<li><a data-type=\"internal\" data-id=\"#outreach\" href=\"#outreach\"><strong>PR outreach email template<\/strong><\/a><\/li>\n\n\n\n<li><a data-type=\"internal\" data-id=\"#backlink\" href=\"#backlink\"><strong>Link\/backlink outreach email template<\/strong><\/a><\/li>\n\n\n\n<li><strong><a data-type=\"internal\" data-id=\"#guestpost\" href=\"#guestpost\">Guest post outreach template<\/a><\/strong><\/li>\n\n\n\n<li><strong><a href=\"#coldoutreach\">Cold outreach template for press coverage<\/a><\/strong><\/li>\n\n\n\n<li><strong><a data-type=\"internal\" data-id=\"#haro\" href=\"#haro\">Bonus: HARO pitch template<\/a><\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"howto\">How to write a media pitch&nbsp;<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><br>Sell your story<\/h3>\n\n\n\n<p>The best place to start is with your story. The media are constantly on the lookout for unique stories or interviews that will get their reader\u2019s attention. So, if you have a great company story to tell, your chances of coverage are high.<\/p>\n\n\n\n<p>Writing your company story is a great way to give your company a human face people can connect with. Don\u2019t write something generic like, \u201chere\u2019s why I started my business\u2026\u201d What you say needs to grab attention, it needs to be compelling and different.<\/p>\n\n\n\n<p class=\"purplebox\">Selling your story means telling other people <em>why <\/em>your company <em>needs <\/em>to exist. What problem are you solving? How are you helping people? What separates you from leading competitors within your niche? What are you doing to change the world?&nbsp;<\/p>\n\n\n\n<p><strong>People love getting behind a good cause. <\/strong>Therefore, by developing a compelling story, you lay the groundwork for meaningful media relationships. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><br>Build relationships with journalists<\/h3>\n\n\n\n<p>You probably wouldn\u2019t walk up to a stranger and ask for a favor. So, why do it to a journalist? <strong>Failing to build relationships is a stumbling block many companies didn\u2019t know existed until they started pitching using cold outreach templates without any success.<\/strong><\/p>\n\n\n\n<p>When you pitch to a journalist, you\u2019re essentially asking them to care enough about what you do to share it with the world. Without an existing relationship with the journalist in question, your pitch will likely be thrown on the slush pile like the other 20 they get sent every day.<\/p>\n\n\n\n<p><strong>Successfully pitching to the media is all about relationships. <\/strong>By taking the time to build relationships with journalists on social media, you can grow rapport ahead of time.&nbsp;<\/p>\n\n\n\n<p>Since you know them, you\u2019ll know what they are looking for. And since they know you, they will be more interested in reading your pitch. So, it\u2019s a win-win situation.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><br>Craft your pitch&nbsp;<\/h3>\n\n\n\n<p>Once you have spent time building relationships with journalists and found <a href=\"https:\/\/prowly.com\/magazine\/top-media-outlets\/\">the right outlet for your story<\/a>, it is time to start crafting your pitch and share something that\u2019s important to you.<\/p>\n\n\n\n<p><strong>You have to look at your pitch from the reader\u2019s perspective, though<\/strong>. What do they want to read about? What stories make them passionate? Which headlines would grab their attention? Thinking about these points will help you craft a pitch that people are more likely to read and journalists are more likely to publish.<\/p>\n\n\n\n<p>You can also <a href=\"https:\/\/prowly.com\/magazine\/story-angle-ideas\/\">angle your pitch<\/a> to suit the preferences of the journalist. For example, if the journalist typically covers stories about small business success stories, you should highlight these elements heavily within your pitch.&nbsp;<\/p>\n\n\n\n<p>Angling your pitch to the needs and wants of your audience is a sure-fire way to get published and gain some great media coverage.<br><\/p>\n\n\n\n\n\t\t\t\t\t\t<script>\n\t\t\t\t\t\t\twindow.hsFormsOnReady = window.hsFormsOnReady || [];\n\t\t\t\t\t\t\twindow.hsFormsOnReady.push(()=>{\n\t\t\t\t\t\t\t\thbspt.forms.create({\n\t\t\t\t\t\t\t\t\tportalId: 598353,\n\t\t\t\t\t\t\t\t\tformId: \"5c971391-ffff-46c9-b680-a3f2b2ab950d\",\n\t\t\t\t\t\t\t\t\ttarget: \"#hbspt-form-1792464109000-3808519646\",\n\t\t\t\t\t\t\t\t\tregion: \"na1\",\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t})});\n\t\t\t\t\t\t<\/script>\n\t\t\t\t\t\t<div class=\"hbspt-form\" id=\"hbspt-form-1792464109000-3808519646\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"templates\"><br>Try media outreach email templates<\/h2>\n\n\n\n<p>It can be difficult writing the perfect media outreach <a href=\"https:\/\/prowly.com\/magazine\/how-to-send-a-press-release-by-email\/\" data-type=\"URL\" data-id=\"https:\/\/prowly.com\/magazine\/how-to-send-a-press-release-by-email\/\" target=\"_blank\" rel=\"noreferrer noopener\">email to a journalist<\/a>. The thing is: Try to keep it simple. Only include the information that needs to be there and get to the point as quickly as you can.&nbsp;<\/p>\n\n\n\n<p>Journalists won\u2019t set aside time to read overly wordy emails. They want to know who you are and what you want as quickly as possible. Also, make sure you're using some sort of <a rel=\"noreferrer noopener\" href=\"https:\/\/writer.com\/grammar-checker\/\" target=\"_blank\">grammar checker<\/a> so that your emails look professional.<\/p>\n\n\n\n<p class=\"purplebox\">If you\u2019re not sure where to start, you might want to get inspired by <a href=\"https:\/\/prowly.com\/magazine\/media-pitch\/\">successful media pitch examples<\/a> and the best outreach templates below.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><br>What are outreach templates for and how to use them?<\/h3>\n\n\n\n<p>Outreach templates can be a great help when looking to <a href=\"https:\/\/prowly.com\/magazine\/how-to-get-media-coverage\/\">secure media coverage<\/a> online. A few important ones to mention include PR outreach email template, link\/backlink outreach email template, blogger\/influencer outreach email template, and cold outreach template for press coverage.<\/p>\n\n\n\n<p class=\"purplebox\">The important thing to remember when crafting your outreach templates is that, although these are \u2018templates\u2019, <strong>this doesn\u2019t mean mass sending the same generic email to every journalist you can find an email for.<\/strong><\/p>\n\n\n\n<p>Take your time with personalization - this is where you will see the biggest impact on your response and success rate.<strong>&nbsp;<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><br><strong>5 elements of an outreach email you can personalize<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Find the journalist's\/editor's first name and address them personally<\/li>\n\n\n\n<li>Mention something you saw them tweet about<\/li>\n\n\n\n<li>Compliment\/share your thoughts on a recent article they published<\/li>\n\n\n\n<li>Mention a mutual connection<\/li>\n<\/ul>\n\n\n\n<p>Try out different templates and analyze your open rate, response rate, and <a href=\"https:\/\/prowly.com\/magazine\/pr-measurement\/\">PR success metrics<\/a>. <strong>You will likely develop your outreach templates over time whilst infusing your own personality into your emails.<\/strong> Remember, journalists get hundreds of emails every day so don\u2019t be afraid to be yourself and think outside the box when approaching media professionals with cold outreach emails.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"outreach\"><br>PR outreach email template<\/h3>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p><em>Hi <span class=\"has-inline-color has-cyan-bluish-gray-color\">[first name]<\/span>,&nbsp;<\/em><\/p>\n\n\n\n<p><em>My name is <span class=\"has-inline-color has-cyan-bluish-gray-color\">[your name]<\/span>, and I am the <span class=\"has-inline-color has-cyan-bluish-gray-color\">[position, company]<\/span>. You might remember connecting about<span class=\"has-inline-color has-cyan-bluish-gray-color\"> [reason]<\/span> in the past.<\/em><\/p>\n\n\n\n<p><em>As an avid reader of <span class=\"has-inline-color has-cyan-bluish-gray-color\">[outlet name]<\/span>, I have recently found your article on <span class=\"has-inline-color has-cyan-bluish-gray-color\">[topic]<\/span> and really enjoyed it. I thought it was filled with great insights, especially <span class=\"has-inline-color has-cyan-bluish-gray-color\">[one insight in particular]<\/span>.&nbsp;&nbsp;<\/em><\/p>\n\n\n\n<p><em>If you\u2019re ever interested in <span class=\"has-inline-color has-cyan-bluish-gray-color\">[diving deeper into it\/covering a similar topic]<\/span> or receiving expert commentary on the <span class=\"has-inline-color has-cyan-bluish-gray-color\">[broader topic]<\/span> as a whole, <span class=\"has-inline-color has-cyan-bluish-gray-color\">[I have\/I work with company\/individual that has]<\/span> recently <span class=\"has-inline-color has-cyan-bluish-gray-color\">[done something newsworthy]<\/span>. You can learn more about it in the latest press release: <span class=\"has-inline-color has-cyan-bluish-gray-color\">[link]<\/span>. <\/em><\/p>\n\n\n\n<p><em>A few key points<span class=\"has-inline-color has-cyan-bluish-gray-color\"> [I\/client\/CEO]<\/span> can address:&nbsp;<\/em><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>List 3-5 strong talking points relevant to the reporter and their audience\u00a0<\/em><\/span><\/li>\n\n\n\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>\u2026\u00a0<\/em><\/span><\/li>\n\n\n\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>....<\/em><\/span><\/li>\n<\/ol>\n\n\n\n<p><em>Below you can find some of<span class=\"has-inline-color has-cyan-bluish-gray-color\"> [my\/his\/her] <\/span>most recent media coverage along with a brief bio.<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[short bio &amp; credentials\/prior media coverage\/link to the online newsroom]&nbsp;<\/span><\/em><\/p>\n\n\n\n<p><em>Let me know if this is of interest.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Thank you,<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Your signature]<\/span><\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"backlink\"><br>Link\/backlink outreach email template<\/h3>\n\n\n\n<p><em>Hey <span class=\"has-inline-color has-cyan-bluish-gray-color\">[first name]<\/span>,&nbsp;<\/em><\/p>\n\n\n\n<p><em>I\u2019ll jump straight in as I\u2019m sure you have lots to get through today!&nbsp;<\/em><\/p>\n\n\n\n<p><em>As a frequent visitor to <span class=\"has-inline-color has-cyan-bluish-gray-color\">[outlet name]<\/span>, I thought I\u2019d introduce myself and say what a brilliant job I think you\u2019re doing on the topics you\u2019re covering.&nbsp;<\/em><\/p>\n\n\n\n<p><em>I really enjoyed your recent piece on<span class=\"has-inline-color has-cyan-bluish-gray-color\"> [outlet synopsis] <\/span>and wondered whether your audience would value an authoritative resource currently on my site. Here\u2019s the link, if you\u2019re interested in taking a closer look:<span class=\"has-inline-color has-cyan-bluish-gray-color\"> [insert blog title + hyperlink]<\/span>.<\/em><\/p>\n\n\n\n<p><em>If you\u2019re happy to include my resource (via a backlink), I will help promote it across social media to increase the potential reach and exposure online, hopefully encouraging new visitors to <span class=\"has-inline-color has-cyan-bluish-gray-color\">[outlet name]<\/span>.<\/em><\/p>\n\n\n\n<p><em>Let me know your thoughts when you get a chance.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Many thanks,<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Your signature]<\/span><\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"guestpost\"><br>Guest post outreach template<\/h3>\n\n\n\n<p><em>Hi <span class=\"has-inline-color has-cyan-bluish-gray-color\">[first name]<\/span>,&nbsp;<\/em><\/p>\n\n\n\n<p><em>I hope you\u2019re well and don\u2019t mind me dropping you a quick email <span class=\"has-inline-color has-cyan-bluish-gray-color\">[this afternoon\/morning]<\/span>. <\/em><\/p>\n\n\n\n<p><em>My name is <span class=\"has-inline-color has-cyan-bluish-gray-color\">[your name]<\/span>, I\u2019ve recently been working on an original blog post that aims to offer <span class=\"has-inline-color has-cyan-bluish-gray-color\">[summarize your guest post in a couple of sentences and include the hook for the piece]<\/span>.&nbsp;<\/em><\/p>\n\n\n\n<p><em>I\u2019m very familiar with your target audience and feel I could offer value to your readership. Would you be open to discussing a potential collaboration for <span class=\"has-inline-color has-cyan-bluish-gray-color\">[prospect site]<\/span>?&nbsp;<\/em><\/p>\n\n\n\n<p><em>Below are a few examples of previously published work that received a lot of engagement and shares online:&nbsp;<\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>Example 1: [Blog Title + Hyperlinked]<\/em><\/span><\/li>\n\n\n\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>Example 2: [Blog Title + Hyperlinked]\u00a0<\/em><\/span><\/li>\n<\/ul>\n\n\n\n<p><em><\/em><em>If you have any questions please let me know. I look forward to working with you!&nbsp;<\/em><\/p>\n\n\n\n<p><em><\/em><em>Kind regards,<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Your Name]<\/span><\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Add Email Signature]&nbsp; [Include links to your LinkedIn, Twitter, and a headshot]<\/span><\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"coldoutreach\"><br>Cold outreach template for press coverage<\/h3>\n\n\n\n<p><em>Hi <span class=\"has-inline-color has-cyan-bluish-gray-color\">[first name]<\/span>,&nbsp;<\/em><\/p>\n\n\n\n<p><em>My name is <span class=\"has-inline-color has-cyan-bluish-gray-color\">[your name]<\/span>, and I am the <span class=\"has-inline-color has-cyan-bluish-gray-color\">[position, company]<\/span>. <\/em><\/p>\n\n\n\n<p><em>As an avid reader of <span class=\"has-inline-color has-cyan-bluish-gray-color\">[outlet name]<\/span>, I\u2019m reaching out to see if you\u2019d be interested in a story about <span class=\"has-inline-color has-cyan-bluish-gray-color\">[topic]<\/span>.<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Your company\/client]<\/span> has recently <span class=\"has-inline-color has-cyan-bluish-gray-color\">[done something newsworthy related to the topic]<\/span>. You can read more about it in the recent press release: <span class=\"has-inline-color has-cyan-bluish-gray-color\">[link]<\/span>.<br><br>I\u2019d also love to connect <span class=\"has-inline-color has-cyan-bluish-gray-color\">[-\/you with client\/CEO]<\/span> to tell you more about <span class=\"has-inline-color has-cyan-bluish-gray-color\">[my\/his\/her]<\/span> experience with <span class=\"has-inline-color has-cyan-bluish-gray-color\">[topic]<\/span>. Your readers might be eager to learn the following:&nbsp;<\/em><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>Key takeaways that summarize the press release and your\/client\u2019s\/CEO\u2019s expertise<\/em><\/span><\/li>\n\n\n\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>\u2026\u00a0<\/em><\/span><\/li>\n\n\n\n<li><span class=\"has-inline-color has-cyan-bluish-gray-color\"><em>....<\/em><\/span><\/li>\n<\/ol>\n\n\n\n<p><em>For more information, you can visit the online newsroom <span class=\"has-inline-color has-cyan-bluish-gray-color\">[link]<\/span>.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Let me know if this is of interest.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Thank you,<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Your signature]<\/span><\/em><\/p>\n\n\n\n<p class=\"purplebox\">Once you\u2019ve written your media outreach email template, it\u2019s time to send it to the journalist of your choice.<strong> For further information about emailing your <a href=\"https:\/\/prowly.com\/magazine\/press-release-examples\/\" data-type=\"URL\" data-id=\"https:\/\/prowly.com\/magazine\/press-release-examples\/\" target=\"_blank\" rel=\"noreferrer noopener\">press release<\/a> to a journalist, <\/strong><a href=\"https:\/\/prowly.com\/magazine\/how-to-send-a-press-release-by-email\/\"><strong>check out Prowly\u2019s guide here<\/strong><\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"haro\">*Bonus: HARO pitch template<\/h3>\n\n\n\n<p>Whether you are a marketer or a small business owner, if you want to pitch successfully to some of the top journalists in the business, you need the best <a href=\"https:\/\/prowly.com\/magazine\/pr-outreach-software\/\" data-type=\"URL\" data-id=\"https:\/\/prowly.com\/magazine\/pr-outreach-software\/\">outreach tools<\/a> at your disposal.&nbsp;<\/p>\n\n\n\n<p>Along with Prowly\u2019s extensive <a data-type=\"URL\" data-id=\"https:\/\/prowly.com\/media-database\/\" href=\"https:\/\/prowly.com\/media-database\/\">database of over 1,000,000 journalists<\/a>, HARO is a tool that connects journalists with people like you who want <a href=\"https:\/\/prowly.com\/magazine\/how-to-get-featured-in-a-magazine\/\" target=\"_blank\" rel=\"noreferrer noopener\">to be featured on high-authority media outlets<\/a>.<\/p>\n\n\n\n<p class=\"sideline\"><em>HARO negates the need for cold pitching, helping you connect with some of the most authoritative publications worldwide. It saves you loads of time and effort scouting for new opportunities and lets you gain visibility in reputable publications, widening your brand exposure and online reach.<\/em> -<strong> Aaron Thomas @ <a href=\"https:\/\/hive19.co.uk\/\">Hive19<\/a>.<\/strong><\/p>\n\n\n\n<p>HARO (which stands for Help a Reporter Out) is a free service that works by connecting marketers and small business owners with journalists who are looking for a story that is already crafted but needs additional expert insights - this is where you come in.<\/p>\n\n\n\n<p><em>Hi <span class=\"has-inline-color has-cyan-bluish-gray-color\">[first name]<\/span>,&nbsp;<\/em><\/p>\n\n\n\n<p><em>I trust you\u2019re well.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please find below my response to your recent HARO request for <span class=\"has-inline-color has-cyan-bluish-gray-color\">[outlet name]<\/span>.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Query: <span class=\"has-inline-color has-cyan-bluish-gray-color\">[Copy and paste the original request here]<\/span>&nbsp;&nbsp;<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Answer the HARO request here. Pay attention to your formatting as the journalist needs to be able to quickly skim and pick the parts they need for their article]<\/span><\/em><\/p>\n\n\n\n<p><em>Below you can find the requirements to qualify this response for your article and necessary crediting information:&nbsp;<\/em><\/p>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">[Include requirements specified by the HARO journalist and include the credit information (name, bio, company and URL) to ensure you acquire the backlink]<\/span><\/em><\/p>\n\n\n\n<p><em>If you need further insights\/expert commentary please let me know, I\u2019d be happy to provide additional value where needed.<\/em><\/p>\n\n\n\n<p><em>Thank you,<\/em><\/p>\n\n\n\n<p><em>[Your signature]<\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"be-patient\"><br>Be patient<\/h2>\n\n\n\n<p>When it comes to successful pitching, patience is key. Journalists have a lot on their plates and the last thing they want is three emails a day \u2018checking in\u2019 on the progress of your pitch. It\u2019s annoying and can result in outright rejection.<\/p>\n\n\n\n<p>So, be patient. <strong>Give journalists <\/strong><strong><em>at least<\/em><\/strong><strong> 48 hours before <\/strong><a href=\"https:\/\/prowly.com\/magazine\/media-pitch-follow-up\/\"><strong>sending a follow-up email<\/strong><\/a><strong>.<\/strong> If you still don\u2019t hear back, it may be time to find another journalist. Don\u2019t be discouraged though, rejection happens all the time and you will soon build up a thicker skin.<\/p>\n\n\n\n<p>If you do hear back from a journalist and they are keen to take on your pitch, respond as quickly as you can. Publications often push pitches through very quickly once they have been accepted and if you don\u2019t send your response in a timely manner, you will miss out.<\/p>\n\n\n\n<div class=\"wp-block-button aligncenter\"><a class=\"wp-block-button__link\" href=\"https:\/\/prowly.com\/\" data-wpel-link=\"external\" rel=\"external noopener noreferrer\">SEND YOUR PITCH FOR FREE<\/a><\/div>\n\n\n\n<p><em><span class=\"has-inline-color has-cyan-bluish-gray-color\">Cover image by Trent Erwin<\/span><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether you want to boost your brand visibility, earn powerful backlinks or get the word out about a new product release, media coverage is the best way to get your company noticed. Unfortunately, though, getting the attention you deserve isn\u2019t as simple as it might seem.&nbsp; Successfully gaining publicity takes time, hard work, and careful [&hellip;]<\/p>\n","protected":false},"author":419,"featured_media":16562,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[349],"tags":[],"class_list":["post-16561","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pr-outreach-and-media-relations"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Effective PR Outreach Emails: Templates and Examples<\/title>\n<meta name=\"description\" content=\"It can be difficult writing the perfect email to a journalist. 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