{"id":12352,"date":"2022-10-31T16:57:00","date_gmt":"2022-10-31T16:57:00","guid":{"rendered":"https:\/\/prowly.com\/magazine\/?p=12352"},"modified":"2024-07-11T14:06:03","modified_gmt":"2024-07-11T14:06:03","slug":"security-best-practices-for-your-remote-team","status":"publish","type":"post","link":"https:\/\/prowly.com\/magazine\/security-best-practices-for-your-remote-team\/","title":{"rendered":"Security Best Practices for Your Remote Team"},"content":{"rendered":"\n<p>Are you interested in utilizing the power of remote teams to boost your business? <\/p>\n\n\n\n<p>When organized in the right way, <a href=\"https:\/\/www.forbes.com\/sites\/forbesfinancecouncil\/2017\/09\/27\/seven-business-benefits-of-having-remote-employees\/\">remote teams can play a powerful role<\/a> in business success. People around the world can work on and contribute to one business project. Members of a remote team often have a better work\/life balance compared to conventional, working on face-to-face basis teams, which means <a href=\"https:\/\/capitalcounselor.com\/work-from-home-statistics\/\">more committed employees<\/a>. <\/p>\n\n\n\n<p>However, many companies naturally have\nconcerns about the security implications of having a remote team. When people\nare spread around the world, there\u2019s less direct control over security as\nopposed to a traditional office environment. <\/p>\n\n\n\n<p>Thankfully, there are proven practices\norganizations can use to help remote teams communicate and work as securely as\npossible. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Consider Security From the\nStart of Your Remote Work Project<\/h2>\n\n\n\n<p>Remote team security isn\u2019t something that can\nbe treated as an afterthought\u2014it\u2019s something that needs to be considered from\nthe earliest stages of any given project.<\/p>\n\n\n\n<p>Why is it so important to make security considerations\nan important aspect of the initial planning process?<\/p>\n\n\n\n<p>Simply put, security must be kept in mind\nevery step of the way. It impacts everything from setting objectives, formulating\npolicies, and even planning the types of questions to ask when hiring remote\nteam members.<\/p>\n\n\n\n<p>So what are some of the methods organizations\ncan use to make security considerations a crucial part of a project\u2019s earliest\nphases?<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Past Experience. Before embarking\non a new remote team project, organizations need to look at their past work.\nWhat are the lessons from past remote projects that can be applied to their\ncurrent objectives?<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Industry Best Practices. Apart\nfrom considering the internal organizational knowledge gained from past\nprojects, it\u2019s important to look beyond the boundaries of the organization.\nWhat are some current industry-wide best practices that can be put in place?<\/li><\/ul>\n\n\n\n<p>After taking the opportunity to consider\nsecurity first, how can organizations apply the takeaways to make sure their remote\nteams can make use of them, too?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Create Policies and Standard\nOperating Procedures<\/h2>\n\n\n\n<p>Of course, simply considering security before\na project begins isn\u2019t enough. It\u2019s easy for even the best ideas and practices\nto get lost if they aren\u2019t formalized in some way. <\/p>\n\n\n\n<p>To ensure that your company's security considerations\ndon't get lost or neglected along the way, it's worth creating policies and\nstandard operating procedures to ensure that your future remote team can put\nyour ideas into practice.<\/p>\n\n\n\n<p>The exact type of policy or SOP document\ncreated will differ from industry to industry. Even within a particular\norganization, security procedures will probably need to be adjusted and adapted\nto accommodate the different team roles. <\/p>\n\n\n\n<p>What are some effective ideas for formalizing\nsecurity knowledge into a policy?<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Length. The entire purpose of a\nstandard operating procedure or other security policy document is to make sure\nremote teams can put policy into practice. Therefore, it's vital to consider\nthat such documents should strike a balance between brevity and\ncomprehensiveness. Remote team members should have all the information they\nneed to work securely, without being overwhelmed by lengthy documents. <\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Feedback. One of the main mistakes\ncompanies make when drafting policy and procedure documents is failing to\nconsider how they will play out in the real world. When creating documents on\ncommunication security for your remote teams, seek feedback along the way.\nMaking adjustments at the drafting stage is a lot easier than making them\nfurther down the line.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Suitability. Make sure that the\nsecurity policies in place will be suitable for the people using them. This can\ntake the form of ensuring any policies are easily accessible, in the language of\nall team members, and presented in the right format. For example, short videos\nmight be more useful than written documents, depending on the needs of your team.<\/li><\/ul>\n\n\n\n<p>Taking the time to formalize these ideas into\na policy document will make security rules clear and easy to adhere to.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"choose-the-right-team-communication-tools\">Choose The Right Team Communication Tools<\/h2>\n\n\n\n<p>One of the major mistakes organizations make\nregarding security considerations in leading remote teams is failing to make\nsure that their tools and practices align. <\/p>\n\n\n\n<p>Too often teams end up using fairly\nstandardized, default tools, that might not meet their security needs in full.<\/p>\n\n\n\n<p>Often, once a particular tool is adopted, it\u2019s\neither too expensive or too inconvenient for an organization to switch to\nanother one. Take the time to <a href=\"http:\/\/getvoip.com\/\">compare different options<\/a>. It\u2019s essential to\nget the decision right the first time.<\/p>\n\n\n\n<p>So how can organizations select the most\nappropriate tools to support security in managing remote teams?<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Features. It's essential to have a\nfull list of security features your tools will need to have ahead of time.\nOtherwise, it's easy to get excited about a tool based on its overall appeal,\nwithout properly considering it from a security standpoint. You might find it\nuseful to list all the security features you find essential and desirable in\norder to have a clear shot at evaluating potential tools. <\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Cost. There are several important\nfactors related to the cost of choosing secure tools for your remote team.\nDepending on a particular tool, there might be price tiers for user numbers or\nextra costs to access extra storage, for example. The tool with the lowest\nprice shouldn\u2019t be your default choice. It\u2019s worth spending more to get better\nsecurity, as the cost of a breach can far outweigh the money you spend on the\ntool.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Future. When choosing a set of\ntools for your remote team to use, it\u2019s important to look ahead. It may seem\nrelatively easy to plan for the short-term, and chances are you\u2019ll end up\nhurting your security. You want to consider whether the tool you want to use will\nbe supported in the longer perspective, whether the company that created it is\nlikely to endure, and, finally, whether the tool itself will remain compatible\nwith your organization\u2019s intended hardware. <\/li><\/ul>\n\n\n\n<p>Aligning the tools like <a href=\"https:\/\/www.nextiva.com\/products\/small-business-phone-system.html\" data-type=\"URL\" data-id=\"https:\/\/www.nextiva.com\/products\/small-business-phone-system.html\" target=\"_blank\" rel=\"noreferrer noopener\">business phone systems<\/a> with your policies and procedures is essential. Otherwise, even the best security plan doesn\u2019t stand a chance of becoming an effective practice.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Configure Your Collaboration\nTools <\/h2>\n\n\n\n<p>Choosing the right tools for remote work isn\u2019t\nenough.<\/p>\n\n\n\n<p>If you\u2019ve chosen well, your remote\ncollaboration tools will allow for customization and adaptation. <\/p>\n\n\n\n<p>Don\u2019t make the mistake of just using the tools\nwith their default settings. Instead, take the time to ensure they work in a way\nthat best meets the needs of your team and organization. <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Access Levels. Take the time to\ndetermine and adopt proper access levels for your remote team. In most\nsituations, different team members will need different levels of access to things\nsuch as communication channels, storage drives, email, and so on. Customizing\naccess levels not only fosters organizational security but helps teams perform\neffectively and efficiently.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>MFA. Consider configuring your tools to make use of <a href=\"https:\/\/rublon.com\/blog\/what-is-multi-factor-authentication-mfa\/\">multi-factor authentication <\/a>(MFA). While this is good practice in a lot of cases, it might not always be right for your team. Evaluate the <a href=\"https:\/\/techbeacon.com\/security\/8-reasons-you-should-turn-multi-factor-authentication\">benefits of single factor VS. multi-factor authentication<\/a> for the context of your remote team.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Password Policy. Depending on the\nparticular tools you choose, you might want to put a password policy in place.\nOf course, many tools require a certain strength of a password by default.\nAlso, if you\u2019re using an access method such as fingerprints or other\nbiometrics, these might be enough on their own. <\/li><\/ul>\n\n\n\n<p>Just as it\u2019s important to choose a set of\ntools that match the security needs of your organization, it\u2019s essential to\nconfigure them to operate in the way you wish. Doing so will ensure both\nsecurity and workflow are as smooth as possible. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"monitor-and-improve\">Monitor and Improve<\/h2>\n\n\n\n<p>The final step in making sure your remote team\ncommunicates as securely as possible is to never think your security concerns\nare fully addressed. <\/p>\n\n\n\n<p>There\u2019s always room for improvement, just as\nthere are always new lessons to learn and best practices to implement.<\/p>\n\n\n\n<p>So how can you make sure that your\norganization applies a growth- and improvement-oriented mindset when it comes\nto security for remote teams?<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Team Feedback. Take the time to\nregularly gather your team\u2019s thoughts and opinions on the tools they are using and\nthe security situation associated with them. Implementing this real-world\nfeedback ensures that you adjust to the reality on the ground.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Learn From Mistakes. Even with the\nbest tools, policies, and procedures in place, mistakes will inevitably occur.\nThe important thing is to treat each mistake as an opportunity for improvement.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Tool Updates. The world of tech\nand software never stands still. The tools used by your remote team will likely\nchange and evolve. Make sure that they remain compatible with the goals of your\norganization, and evaluate new alternatives as they emerge. <\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Industry Best Practices. Security issues\nevolve and must be addressed as we speak. Keep an eye on industry journals and\nthought-leaders to make sure that your organization's security policy and\npractices remain in harmony with industry-wide best practices. <\/li><\/ul>\n\n\n\n<p>Failing to adapt as security issues evolve will\neventually make your organization vulnerable to the new threats.<\/p>\n\n\n\n<p>Keep an eye on changes and address them to ensure\nthe highest level of security for your remote team.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Security Issues Shouldn\u2019t\nStop You From Benefiting From Remote Teams<\/h2>\n\n\n\n<p><a href=\"https:\/\/www.brosix.com\/blog\/remote-work\/\">Remote\nwork<\/a> may pose some security challenges, but so does working in traditional,\nface-to-face work models.<\/p>\n\n\n\n<p>No work setting will ever guarantee 100%\nsecurity. But that doesn\u2019t make security challenges impossible to tackle.<\/p>\n\n\n\n<p>By taking a proactive approach based on best practices and ensuring a <a href=\"https:\/\/www.namecheap.com\/vpn\/\" data-type=\"URL\" data-id=\"https:\/\/www.namecheap.com\/vpn\/\" target=\"_blank\" rel=\"noreferrer noopener\">private and secure Internet connection<\/a>, you can make sure communication with and within your remote team remains as safe as possible.<\/p>\n\n\n\n<p><em>Main photo: <\/em><a href=\"http:\/\/www.distel.co\"><em>Distel.co<\/em><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"get-pr-tips-insights-to-your-inbox-every-week-subscribe-to-prowlys-newsletter\">Get PR tips &amp; insights to your inbox, every week.&nbsp;<a href=\"https:\/\/prowly.com\/magazine\/subscribe\/\">Subscribe to Prowly\u2019s Newsletter.<\/a><\/h2>\n","protected":false},"excerpt":{"rendered":"<p>Are you interested in utilizing the power of remote teams to boost your business? <\/p>\n","protected":false},"author":367,"featured_media":12356,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[357],"tags":[],"class_list":["post-12352","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pr-crisis-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Security Best Practices for Your Remote Team<\/title>\n<meta name=\"description\" content=\"Are you interested in utilizing the power of remote teams to boost your business?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/prowly.com\/magazine\/security-best-practices-for-your-remote-team\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta 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